Creating a Central Repository
Creating a Central Repository involves setting up a centralised platform or database where all critical documents such as guidelines, playbooks, and templates are stored, making them easily accessible to all teams within the organisation.
Goal
The goal is to enhance accessibility and usability of important documents, ensuring that all teams can find and use these resources effortlessly to improve their efficiency and consistency in operations.
Context
Stream Teams are busy with their day-to-day work and may not know that their colleagues in other teams have already solved similar problems. We need an easy way for teams to share their knowledge but also to access the knowledge of others.
Inputs
| Artifact | Description |
|---|---|
| Good Practice Guidelines | A set of recommended practices that Stream Teams can adapt or use as a reference for developing their own methodologies. |
| Good Practice Playbooks | Comprehensive guides that encapsulate good practice strategies and steps for specific functions or challenges. |
| Templates | A set of standardised templates for various documents and processes. |
Outputs
| Artifact | Description | Benefits |
|---|---|---|
| Repository Database | A structured database containing all guidelines, playbooks, and templates. | Ensures all teams have consistent access to organisational knowledge. |
Anti-patterns
- Poor Search Functionality: Failing to implement effective search tools, making it difficult to quickly find documents.
- Lack of Version Control: Not managing different versions of documents, leading to confusion and use of outdated information.
- Inadequate User Training: Not providing adequate training on how to use the repository, reducing its effectiveness and adoption.